Sooke Fine Arts Society

Call for Submission


Art2Art Submission Guidelines

·      There are three components to this local Arts focussed event: Promotional, Educational and Fundraising.  The layout within the Prestige Oceanfront Resort Banquet Room will be reminiscent of a trade show or expo.  Artists resident in the Sooke Region may submit up to two pieces as a sampling of their work for consideration by the jury. Accepted mediums include 2D, 3D, fibre, glass, ceramic and photography.

·      Work must be original to the artist. 

·      One image per each 2D, and two images for each 3D piece (including jewellery, glass & ceramic) can be submitted, with a minimum image resolution of 1500 pixels on one side. 

·       Accepted artists should include within their exhibit space the work submitted as adjudication samples.

·      There is no fee for submission. Accepted artists will be subject to a $15 Exhibition Fee, payable by January 31, 2018. This fee covers venue and promotional costs for the event.

·      Artists will be allocated a 10’ x 10’ space in the Prestige Oceanfront Banquet Room in which to display their work andwill be asked to either demonstrate how they create their art, or provide samples or photos of work in progress such that the audience can see the steps towards creating a finished piece.  

·      Any and all sales of artwork are to be facilitated by the artist.  There will be no commission fees collected on sales.  Artists may have sign-up sheets if they have teaching programs or wish to promote workshops. 

·      The Call to Artists will be open until 11:59pm January 20.  No late entries will be included. 

·      Each of the organizers; the Sooke Fine Arts Society (SFAS), Sooke Community Arts Council (SCAC), West Coast Grill (WCG) and the Prestige Oceanfront Resort (POR) respect copyright law and have the right to request removal of any work that is derivative of other artists work(s) and/or that infringes on copyright. The organizers request artists’ work be culturally appropriate and that artists who use First Nations motifs/designs in their work are authorized and have permission to do so.


Accepted Artists Are Asked to Come Prepared to:


·      Be physically present at the event from 5:30–9:30pm on March 3, 2018 in order to interface with the public;

·      Discuss and/or show their processes in order to fulfill the educational component of the event;

·      Set up their own 10’ x 10’ space and display their own work to its best advantage;

·   Show no more works of any medium than can tastefully and aesthetically be displayed within a 10’ x 10’ space.  (Applicants will be asked to describe how they plan to display their artwork within the allocated area);

·      Make their own sales either through “Square” devices, cash, cheques, or alternate means.  There will be no common sales stations at the event.  There is an on-site cash machine;

·      Provide their own price and art labels, record keeping, easels, display units, business cards, promo materials, receipts, power cords (if required), drop cloths, clean-up materials, etc;

·    Offer an item for the Silent Auction either in the form of a certificate to provide artistic mentoring/instruction/artistic critique, or a physical piece of artwork.  Value should be a minimum of $45.  This fulfills the fund-raising aspect of the event; and

·      Begin set-up in the banquet room from 1:00 pm and be complete by 5:15 pm on Saturday, March 3, 2018.


Accepted Artists will be Provided With:


·      Advertising and promotion of the event through local media, physical postering and social media via SFAS, SCAC, POR and WCG networks;

·      The opportunity to speak to their art and processes and to sell their original artwork to an audience of approximately 200;

·      A 10’ x 10’ space in which to display original artwork, to share art processes and to promote workshops, classes, or art sales;

·     A table and tablecloth on which to display works and/or demonstrate artist processes (provided by Prestige);

·      One easel (upon advance request, provided by SFAS);

·      Free admission for artists only (not including spouses or helpers);

·  Volunteer porters to assist with transporting merchandise and with watching artwork/merchandise during set-up and;

·      Volunteer assistance for breaks.

Dates (2018) 

Submission Deadline:  11:59 pm Saturday, January 20

Jury Review:  January 21 – 22

Notice to Accepted Artists:  Wednesday, January 24
Art Exhibit Set-Up:  Saturday March 3, 1:00 – 5:15 pm
Event date/time:  Saturday March 3, 5:30 – 9:30 pm

Art Exhibit Dismantle: Saturday March 3, 9:30 – 11:00 pm 

Exhibition Fee payable by January 31, 2018 by cheque, credit card (phone 250-642-7256), or cheque/cash/credit card in person (SFAS @ SEAPARC Leisure Centre, 2168 Phillips Rd., Sooke, BC) or by mail to Box 471 Sooke, BC V9Z 1H4


Questions? Email us at, or call 250-642-7256. 


About Art2Art

In its inaugural year, Art2Art is a joint community collaboration that will showcase the artwork of Sooke regional artists and is staged to allow our local talented artists to demonstrate their specific inventiveness and creative practices, to exhibit their work in a prime venue and to sell their work to art lovers.  Twenty-six artists will be chosen to participate by a professional arts jury.  Artists will be on hand to discuss their inspirations, processes and techniques in order to spark interest, enlighten the public and to allow arts patrons to add to their collections while supporting local artists and creative regional youth.  There will be a Silent Auction comprising offerings of certificates for arts mentorship, instruction and private professional critique from participating artists, as well as objets d’art.  Proceeds from the show will go toward the Sooke Fine Arts Show Youth Scholarship fund.


The Art2Art event takes place March 3, 2018 at the Prestige Oceanfront Resort in Sooke Prestige Oceanfront Resort in Sooke starting at 5:30 pm. Admission to the evening event is $20 per person, which includes delicious hors d’oeuvres created by the renowned West Coast Grill.  A cash bar will be operating on site.  Artwork will be for sale until 9:30 pm March 3, 2018.


This is an excellent opportunity to highlight the fabulous talents of Sooke region artists and encourage creative process.  It is an event not to be missed. 


Event Collaborators:

Sooke Fine Arts Society
Sooke Community Arts Council
West Coast Grill

Prestige Oceanfront Resort in Sooke


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Submission Dates:
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